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Privacy Policy & User Guidelines


We understand that Internet privacy is important to you, and we want you to be comfortable as you explore our website. This Privacy Policy and User Guidelines outlines the information that Nagoya International School (NIS) may collect, how that information may be used, and how we expect users to participate online in our community.

When users access this website, they consent to the collection, use, and disclosure of information in accordance with this Privacy Policy.

Please note that the policies and practices set forth in this Privacy Policy are for this website only, and that NIS reserves the right to alter this policy at any time by posting a new privacy policy at this location.


Collection of Information

NIS collects two types of information through our website:

  • Personally identifiable information  collected that you choose to give us  (personal data)
  • Aggregate information  collected automatically (general web activity)

Personally Identifiable Information

It is important for you to know that we do not collect personal information about you or your child unless you voluntarily provide it to us. We collect personal information from you when you request information, submit an online inquiry form, respond to a survey, make a donation to the school, or elect to receive electronic notices or other similar communications and activities. If you do not want your personal data collected, please do not submit it.

NIS will not share, sell, trade, or transfer your personally identifiable information to outside parties. However, this does not include trusted third parties who assist us in operating our website or conducting our services to you, so long as those parties agree to keep this information confidential. Note that NIS may also release your information when we believe it is appropriate to comply with the law, enforce our site policies, or protect the rights and safety of others or the school.

Aggregate Information (Collected Automatically)

When you visit this site, even anonymously, we may automatically collect information (“Aggregate Information”) about you. Aggregate information does not personally identify a specific user.

Aggregate information helps us design the website to enhance your experience and provide better service. Examples of aggregate information collected include the type of Internet browser you are using, the type of computer operating system you are using, the IP address of your computer, the domain name of the website from which you linked to this site and the date, time and pages that you visit. This information provides us with statistics on website usage and helps us to evaluate generalized user demographics. This aggregate information is used internally to help us best serve the needs of visitors to our website.

What are cookies?

A cookie is a piece of data sent to your device from a website. This means the website can recognise your device if you return to the same website. Cookies do not contain any personal information about you and cannot be used to identify an individual user. A cookie often includes a unique identifier, which is an anonymous number (randomly generated) and is stored on your device. Some expire at the end of your website session; others remain on your computer for longer.

These pieces of information are used to improve services for you through, for example:

  • recognising that you may already have given a username and password so you don’t need to do it for every web page requested
  • measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure that they are fast
  • analysing anonymised data to help us understand how people interact with our services so that we can make them better

How to Manage Cookies

Cookies used on this Website

There are two types of cookie you may encounter when using our website:

First party cookies: these are our own cookies, controlled by us and used to provide information about usage of our site.

Third party cookies: these are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.

First party cookies

The NIS website uses cookies in several places – we’ve listed each of them below with more details about why we use them and how long they will last.

Name Typical Content Description Expires
CFGLOBALS Randomly generated URL token Set by Adobe ColdFusion to help identify a client device to enable the site to maintain user session variables. 30 years
CFID Randomly generated number Set by Adobe ColdFusion to help identify a client device to enable the site to maintain user session variables 5 minutes
CFTOKEN Randomly generated number Set by Adobe ColdFusion to help identify a client device to enable the site to maintain user session variables 5 minutes
JSESSIONID Randomly generated Used by sites written in JSP to maintain an anonymous user session by the server When user exists browser

Third party cookies

We use suppliers who may also set cookies on their websites’ on its behalf. The NIS website does not control the dissemination of these cookies. You should check the third party websites for more information about these.

Name Typical Content Description Expires
_atuvc Randomly generated URL token AddThis social sharing widget 2 years
_atuvs Randomly generated number AddThis social sharing widget 30 minutes
_ga Randomly generated number Google Analytics web metrics 2 years
_gat Randomly generated number Google Analytics web metrics 1 hour
_gid Randomly generated number Google Analytics web metrics 1 day

We will not use cookies to collect personally identifiable information about you.

How to Control and Delete Cookies

We will not use cookies to collect personally identifiable information about you. However, if you wish to restrict or block the cookies which are set by our websites, or indeed any other website, you can do this through your browser settings. The ‘Help’ function within your browser should tell you how.

Alternatively, you may wish to visit which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies. Please be aware that restricting cookies may impact on the functionality of our website.

If you wish to view a cookie's code, just open your cookie file in your browser and click on a cookie to open it. You'll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.

To opt-out of third-parties collecting any data about your interaction on our website, please refer to their websites for further information.

Security and Viruses

NIS and its service providers maintain commercially reasonable safeguards to ensure the security, integrity and privacy of the Personal Information provided by you. Whenever users submit personally identifiable information via online forms, for registration, or for online donations, the transmission of that information is encrypted. We also take precautions to protect user information off-line. All user information is restricted to authorized employees.

You should keep in mind that no Internet transmission is ever 100% secure or error-free. Email transitions may not utilize such secure transmission techniques and you should never transmit information you consider highly sensitive via less secure methods. NIS cannot warrant the security of any information that you submit to us, and you do so at your own risk.

The school does its utmost to maintain a virus-free system; however, we recommend, as a precaution, that users of our Website run an anti-virus program prior to downloading materials from our site. The school cannot be held responsible for any virus which may attack, damage, or cause loss to a user while downloading from our website.


Guidelines for Use


This website is a private website intended for all members of our school community, as well as interested members of the general public to both collaborate and learn more about the school and our community. When users access this website, they agree to adhere to the guidelines outlined. If a user violates any of these policies, his or her user privileges will be denied, and/or appropriate legal action will be taken. NIS reserves the right to limit, restrict, or terminate the use of the website by any individual person or party with or without notice at any time.

All of the photographs, videos, images and logos are the property of NIS and protected by copyright, and any reproduction, redistribution, and/or exploitation of any of these materials are prohibited without prior consent.

Photographs/Video Disclaimer

Photographs and videos of students, staff and visitors to NIS are taken throughout the year to be used for this website, school publications and other school marketing materials. When referring to a particular student or student work, it is our policy to avoid identifying a student by their photograph. When names are referenced, we only publish first names. Exceptions may be made in certain cases involving secondary students if the information being publicized is widely available elsewhere. NIS has no control over photographs once posted online and parents must understand that images may be copied, sent or posted elsewhere without our knowledge or permission.

Guests to our school community, including athletic teams, speakers, and visiting artists or musicians may be photographed for use in both online marketing materials and printed documents and, when appropriate, will contain identification.

Parents who do not want their child photographed or videotaped must submit a written statement to the Head of School.

Social Media

NIS cannot be held responsible for material (photos, video, audio) placed without our knowledge or permission online on personal websites, social media sites or other external media. NIS encourages all community members to respect the privacy of others and unless specific permission is provided, DO NOT provide identification of a student on any online posting (photos, video, audio). Everyone in our community is reminded to adhere to the school’s Acceptable Use Policy, and that our expectation is that the use of social media is respectful at all times. NIS reserves the right to limit, restrict, or terminate user privileges of any individual person or party with or without notice at any time.


NIS Data Privacy Policy and Notice

Read more details on compliance our full privacy policy and notice (English PDF) (Japanese PDF).


Privacy Policy / Use Guidelines Changes

NIS reserves the right to alter these policies and guidelines at any time by posting it here at this location. This version is effective March, 2024