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Summer Program Application

 

Enrollment Eligibility

Admission to the NIS Summer Program in 2025 is open to students aged 5-14 as of September (i.e. students entering Kindergarten through Gr. 8). Eligible students must be either:

  • currently enrolled full-time in an English-language based curriculum (i.e. an international school AND also not enrolled in the Japanese school system.
  • a Japanese returnee student returned within the last two years after studying outside Japan within an English-language based curriculum.
  • a multi-national/multi-cultural child with sufficient English language skills to participate because one parent is an English-speaker in the household.

English is the common language at NIS and also during the Summer Program. Summer Program students are expected to be "English-Speakers", with an understanding of English sufficient enough to allow them to participate with enjoyment in all activities and follow directions safely.

While we of course value the development of all languages within our multilingual community, students in the NIS Summer Program are expected to engage in their learning using English during the structured program sessions but are welcome to use their home language during free time. 

Students may be asked to withdraw from the program (or denied enrollment) if it is deemed that the English level of the student does not qualify for full participation.

 

 

Application Process

  1. Review the categories of eligibility and policies for payment and refunds. 
  2. Submit the application online, which includes the full payment for program fees, as well as any additional lunch or bus fees.
  3. A confirmation will be sent to applicants after the application has been processed. 
  4. Applicants deemed ineligible (i.e. concerns about English language proficiency, age requirements, program fit, etc.) will be refunded their payment minus a 20% handling fee.
  5. More detailed communication about the program will be sent to each participant around July 14.
  6. Please pay program fees by payment deadline.
  7. Once capacity in a group/class is reached, and the group becomes full, applications for the group will be closed, and interested parents will be able to use a separate application for applicants wanting to be placed on a waitlist.
  8. Applicants may be put on a wait-list, or given conditional acceptance when his/her enrollment eligibility is undetermined.

 

Other Information

  • Students can order lunch as an option (per week only), or bring a bag-lunch/bento
  • Students can register to use the shuttle bus to and from Kozoji station (per week only)
  • Students must bring a thermos full of water or tea. Healthy snacks will be provided.
  • Primary students must bring change of clothes everyday.

     

2025 Summer Program Application

Required

Student Information

Make sure you have read and understand the NIS Summer Program admissions categories and expectations for English-language proficiency, as well the refund policy BEFORE applying.
 
Student Namerequired
First Name
Nickname (optional)
Last Name
Must contain a date in M/D/YYYY format
Gender (or Preferred Gender)
Eligible students must be a capable communicator in English, and meet one of the following criteria:required

Summer Program Options

Please choose one option for each session you wish to register your child for. Your child will be placed into the group that is deemed most appropriate for their age, depending on availability. 

Session 1: July 21 to 25required
Session 2: July 28 to Aug 1required

T-shirt Size

We are not able to guarantee your choice, but we will make every effort to match your request!

Lunch Order

Cezars Kitchen provides lunch service for NIS during the school year and will again provide lunches for the 2025 Summer Program. Lunch must be purchased for the entire week. Please choose from one of two available sizes - either a small size or a large size.

*Cezars Kitchen does not use nuts in any of the lunch recipes.
Type of Lunchrequired
NISSummerSchool2025 (PDF)

 

Shuttle Bus Service (to and from JR Kozoji Station)required

Student's School History

Current Schoolrequired
Must contain a date in M/D/YYYY format
Spoken English Levelrequired5=Fluent • 3=Communicate with effort • 1=Limited
5=Fluent • 3=Communicate with effort • 1=Limited

Family Information

Parent /Guardian 1 (Primary Contact)required
First Name
Last Name
Primary Email Address
Primary Contact Phone Number (MUST be accessible during the day in the event of emergency)
Relationship with the Studentrequired
Add Another Parent/Guardian?required
Parent/Guardian 2
First Name
Last Name
Relationship with the Student
Add Additional Emergency Contact?required
Namerequired
First Name (optional)
Last Name

Student Health Information

1. Is the student currently being treated for a medical condition?required
2. Does the student have an ongoing illness, injury or physical challenge (or a past history) that could affect program participation?required
3. Does the student take any prescribed medication on a regular basis?required
4. Does the student have any vision or hearing concerns?required(i.e. difficulty seeing. crossed/reddened/watery eyes, uses hearing aid, etc.)
(i.e. difficulty seeing. crossed/reddened/watery eyes, uses hearing aid, etc.)
5. The student has a SEVERE, life threatening allergy diagnosed by a physician.required

Additional Documents Required

As you have indicated your child has a life-threatening allergy, we require you to fill out "Emergency Allergy Alert Form" as well as have your doctor fill out "Allergy Form".

You must email these two forms to summerprogram@nis.ac.jp at least two weeks before your summer program session start date.

6. The student has an allergy diagnosed by a physician that is NOT life threatening.

Additional Documents Required

As you have indicated your child has a NOT life-threatening allergy, we require you to fill out "Emergency Allergy Alert form".

You must email this form to summerprogram@nis.ac.jp at least two weeks before your summer program session start date.

7. Is the student currently covered by the Japanese Health Insurance Plan?　required(日本の健康保険証をお持ちですか？）
(日本の健康保険証をお持ちですか？）
Insurance Requirement for Overseas Participants

Parent Authorization & Consent

I verify that the information on these two pages is correct and the student described has permission to participate in all Nagoya International School (NIS) Summer Program activities.

  • I understand that my child is under school supervision but neither NIS nor those in charge shall be held responsible in case of accident.
  • In the event of illness, injury or accident involving my child, I understand that I will be contacted at the phone numbers listed on this document. 
  • I give permission for NIS staff, administration or designated authorities to provide routine care and over-the-counter medication for my child’s needs.
  • If I cannot be reached in the event of an emergency, I authorize NIS staff, administration or designated authorities to act on my behalf involving my child, and provide treatment as warranted.
  • I understand that this form may be photocopied and information may be shared with members of the NIS staff.


Photo Consent: During the NIS Summer Program, photographs of your child participating in the program may be taken by staff of NIS. These photographs will be used for NIS publications, websites and official NIS social media sites (i.e. Facebook, Instagram etc.).

  • Student names will not appear online or in any of these publications.
  • We also encourage all parents to post these photos on their own social media sites as well. Parents are asked to be thoughtful when posting images of students on their own social media sites, but we cannot guarantee that student names will be left off those posts.
  • Your authorization to use photos of your child in NIS publications, website and social media, and on other parents’ social media is required for enrollment into the NIS Summer Program.



私は、前述の内容に偽りがないこと、及び、前記の生徒が名古屋国際学園（NIS）のサマープログラムの活動に参加することを許可したことを証明します。私の子どもは学校の管理下にありますが、事故が起きた場合、NISも監督責任者も責任を負わないことを理解します。私の子どもが病気やケガ、事故にあった場合には、前記の電話番号に連絡を頂くものと理解します。私は、NISのスタッフ、責任者、または指定された機関が、必要に応じて私の子どもに所定の処置または市販薬を与えることを許可します。もし緊急の場合に私に連絡がつかない場合には、NISスタッフ、責任者、または指定された機関が、私に代わり必要な応急処置をすることを認めます。私は、この書類の複製及びここに記載された情報がNISの職員に共有されることを理解します。

写真の使用許可: サマープログラムの期間中、NISの職員がお子様の写真を撮ることがあります。これらの写真は、NISの広報物、ウェブサイトおよびNISのソーシャル・メディア（フェイスブック、インスタグラムなど）に掲載させて頂きます。お子様の名前が掲載されることはありません。また、NISは保護者の皆様がこれらの写真をご自身のソーシャル・メディアに投稿して頂くことを推奨させて頂いております。投稿にあたりましては、お名前の表記など十分にご配慮の上ご使用頂きますようお願い申し上げます。保護者の皆様によるこれらの写真のご使用にあたりましては、NISは責任を負いかねますのでご了承下さい。プログラムご参加にあたりましては、NISの上記媒体、および、他の保護者のソーシャル・メディアへのお子様のお写真の掲載をご了解頂くものといたします。

Parent Authorization and Consentrequired
How did you hear about this program?
By clicking the submission button, you confirm your child's Summer Program enrollment and authorize the immediate processing of all program fees indicated in your application. Cancellation fees (for program, lunch and bus fees) are as follows: 
  • if canceled at least 7 days prior to the start of a registered session starting date, 80% of the amount paid will be refunded;
  • if canceled less than 7 days before the start of a registered session starting date, 50% of the amount paid will be refunded;
  • Refunds will NOT be made for any amount paid if the registered session has started, even in case of illness or if the child needs to be dismissed due to disciplinary reasons.

Refunds may take 5-10 business days or longer. For cancellations, please contact summerprogram@nis.ac.jp.

Payment Information

Please complete captcha below to proceed to payment selection.

Please select a payment typerequired
<p>Upon acceptance, an online invoice will be issued via Stripe.</p>