Campus Access and Safe Use

NIS is currently in Level 2 (as of May 28, 2022)

Campus access for approved school purposes is currently available to those who are in good health (free from a fever of 37.5 or higher, or other COVID/cold/flu-like symptoms), whose household members are also in good health and who are not in any official government required or medically advised quarantine or isolation. For all other cases, please see below to learn when and how you can access the campus.


Approved Purposes (and Expectations) in Level 2 are as follows:

Visitors and guests: 

  • Any legitimate business purpose

Parents and Caregivers:

  • When attending a meeting or school event to which you have been invited by the school or parent partners, or for any other legitimate purpose (e.g. visiting the office, etc)

  • To supervise play with your child/help your child from 8:05-8:20 (8:05-9:00 for ELC) and again from 15:30-16:30 (outside /playground area – not indoors or on the field, please)


When on Campus in Level 2:

All guests are required to register with the Raymond Building Reception upon arrival. There, all visitors (parents and guests) will be asked to check your temperature, collect a parent/visitor lanyard, and sanitize your hands.

Mask wearing will be MANDATORY when indoors in almost all cases (exceptions below)

Mask wearing will be OPTIONAL as follows:

  • When outside for ELC children

  • During active physical activity in all PE classes, under the direction of the teacher (indoors or outdoors)

  • When outside in active physical activity/sports ON THE SPORTS FIELD (only)

  • When seated in designated seating on the sports field, silent and physically distanced

  • Other safe circumstances for special events or occasions approved by an administrator


Different Case Scenarios:

These rules on campus access can be shortened if the parent (person) can submit a valid doctor’s statement that indicates that the student (or person) is able to return to campus and does not pose a risk for COVID-19 transmission. We accept either certificate issued by a medical facility or THIS NIS form completed by a medical doctor. 

NOTE: The school reserves the right to exclude any person from campus who has knowingly or unknowingly engaged in behavior that could place the school community at unnecessary risk.

Parents seeking a place to receive a PCR test might try approaching this clinic :

*If parents know of any other clinics or places to receive a PCR test, please email as we would like to compile data to share with the community.


Note on Campus Access in the Case of Vaccination

The normal requirements of the campus access policy are adjusted when symptoms consistent with vaccine side effects are experienced immediately following a vaccination.  In that case either a doctor's note clearing the person for access to school OR a vaccination record dated within 48  hours of the start of the school day and prior to the onset of symptoms should be provided.

Should such evidence be provided then the campus access policy is adjusted as follows:

  • Asymptomatic siblings or family members can attend school and do not need to remain home
  • The vaccinated person who has experienced symptoms may attend school on the first morning they wake up symptom-free without medication and do not need to wait one full calendar day as would have normally been the case

Additionally, since post-vaccine side effects can occur differently in different individuals, we recommend that students who have received the vaccine take at least one full day to recover at home before attempting to return to school, regardless of symptoms.  This reduces the possibility that symptoms may start during the school day, which is difficult both for the student as well as the parent who will then need to come to campus to collect the student.


Conditions with a High Risk of Complications if COVID-19 is Contracted

Students, families, and staff concerned about high risk conditions should carefully consider their need to access campus. High risk conditions are defined by NIS in accordance with the guidelines of the Japanese Ministry of Health and the US Center for Disease Control as follows: cancer, diabetes, serious heart conditions, chronic lung disease or respiratory conditions, chronic kidney disease, receiving dialysis, chemotherapy, immunocompromised, chronic obstructive pulmonary disease, obesity (BMI 30+), sickle cell disease, pregnancy and aged 65 or older.


Arriving on Campus

  • Students will have their temperature taken using a non-contact thermometer on entry to campus. Temperature stations will be established at the bus steps, the main steps, the ELC steps and the Annex entry way. Physical distancing will be maintained as students line-up to have their temperature taken.
  • If the temperature is 37.5 or higher the student will be taken to the medical isolation room where the reading will be confirmed by the nurse. If the fever (or any other cold/flu-like symptoms) is/are confirmed parents will be contacted and asked to collect their child immediately. 
  • Assuming that they do not have a high temperature, students will be asked to enter the building, wash their hands, and go to class/designated spaces, observing all guidelines for wearing masks and physical distancing.
  • Any adults found to have a temperature in excess of 37.5 and/or who are symptomatic will not be accepted onto campus and will be advised to go home and follow the medical guidance in place.


Community Responsibility

As a community we ask all NIS staff, students and parents to work together to maximize and prioritize the safety of all.

We will do our very best to uphold standards of safety while on campus. However, we also ask each community member to consider their personal responsibility for our community safety; this means making safe choices in our  lives beyond school.

We ask everyone to do their best to avoid the three Cs in their personal and professional lives as well as to maintain general hygiene, for example by the appropriate usage of masks and by regular hand cleaning. We ask families to make choices that limit risk of infection so that together, our entire school community is made more safe.

We understand that it is not possible for absolute safety, and that some family or work commitments will mean that it is not always possible to avoid all risk. However, we simply ask that, as much as it is possible and reasonable to do so, we all strive to keep our NIS community safe. 


NOTE:  These guidelines are based on current understanding of COVID transmission and these may be reviewed and modified as and when needed should new information come to light.  While it is not possible to completely eliminate the risk of transmission, compliance with these guidelines will significantly mitigate risk for staff, students and families.